Nilit Privacy and Data Protection Policy and Notice
Last Updated: July 25, 2019
Nilit Ltd and its affiliates (including wholly and partially owned subsidiaries) ("Nilit", "we", "our" or the "Company", and their cognates) respect the privacy of its customers, employees and candidates, and are committed to protecting the Personal Data that you may share with us. We also protect the privacy of our website visitors, site visitors, followers, vendors, service providers, partners and others who come in contact with Nilit (these and any others with respect to whom we collect Personal Data, shall collectively be referred to as "Customers" or "you" or “Data Subjects”).
Please read the following carefully to understand our practices regarding your Personal Data and how we will treat it.
With respect to data governed by the EU’s General Data Protection Regulation 2016/679 (the "GDPR"), Nilit will usually be a data controller (the "Controller").
There are several categories of information and data we may collect from our Customers.
One type of Data is non-identifiable and anonymous information ("Non-Personal Data"). We also collect several categories of personal data ("Personal Data"). Personal Data which is gathered consists of any details which are personally identifiable provided consciously and voluntarily by you, or by an organization you represent or are associated with or through your use of the Nilit website (as described below). This may include your name (first and last), email address, phone numbers, picture, postal address, birthdate, gender, position and organization name and other information you may choose to provide to Nilit.
Additionally, we may obtain location data related to the geographic location of your laptop, mobile device or other digital device on which the Nilit Website is used.
You do not have any legal obligation to provide any information to Nilit, however, we require certain information in order to perform contracts, such as sale or purchase, or to provide any services and products. If you choose not to provide us with certain information, we may not be able to provide you with some or all of the services or fulfil your order for products.
Nilit may also collect the email addresses of people who communicate with Nilit via email or via messenger services or other social media platforms.
By registering on Nilit’s website(s), or submitting requests for support or information via the Website(s), Nilit will collect details, including also your name, company name, phone number and personal or company email you provided, address and other such information. Nilit may use this information to offer Nilit’s services and support, and will share this data across Nilit group companies and affiliates to optimize its services.
Nilit also collects Personal Data through the use of CCTV cameras and employee’ site access cards. This may consist of video images of you in the public spaces at Nilit sites, as well as records of your entrances and exits of the Nilit sites, buildings and office floors. It may also include identity verification systems and data. Nilit may not be aware of the nature of the information collected through our services (for example, through our CCTV systems), and such information may include sensitive or special categories of Personal Data, but we do not knowingly collect such data about our Customers, members, site visitors etc.
Nilit also collects data relating to employees. This is governed by a specific notice we have made available to our employees.
Nilit also collects data relating to employment candidates. This includes CVs and the data contained therein, notes on meetings, standardized tests, reports, references, interviewer impressions and such industry standard data, as well as collecting data made publicly available or available to us on social networks. We collect such data based on the intention of the candidate to enter into an employment agreement with Nilit.
- WHICH INFORMATION MAY WE COLLECT?
We collect Personal Data through your use of our Websites. In other words, when you are using the Websites, we may gather, collect and record the information relating to such usage, either independently or through the help of third-party services as detailed below. This may include technical information and behavioral information such as the Internet protocol (IP) address used to connect your computer to the Internet, your uniform resource locators (URL), operating system, type of browser, browser plug-in types and versions, screen resolution, Flash version, time zone setting, the user’s ‘clickstream’ on the Website, the period of time the user visited the website, methods used to browse away from a page, and any phone number used to call our customer service number. We likewise may place cookies on your browsing devices (see section 'Cookies' below).
We collect Personal Data required to provide services when you register interest. In addition, we collect your Personal Data, when you provide us such information by entering it manually or automatically, or through your use of our Websites, facilities, services, when you apply for a job at Nilit or in connection with site visits, in the course of preparing a contract, or otherwise in engaging with us. We also collect Personal Data through our CCTV recordings and through our card reader software, which automatically collect information about your presence in the Nilit facilities.
- HOW DO WE COLLECT PERSONAL DATA OF YOURS ON NILIT FACILITIES AND SERVICES?
We will use Personal Data to provide and improve our services to our customers and others and meet our contractual, ethical and legal obligations, including for example:
- WHAT ARE THE PURPOSES OF USING PERSONAL DATA THAT WE COLLECT?
- To enable us to meet our legal, contractual, ethical and business obligations as an employer and a potential employer for our employees and job applicants;
- Carrying out our obligations arising from any contracts entered into between you or your employer or organization and Nilit and/or any contracts entered into with Nilit and to provide you with the information, products and services that you request from Nilit;
- Administering your account with Nilit including to identify and authenticate you.
- Notifying you about changes to our service and products;
- Contacting you for the purpose of providing you with technical assistance and other related information about the products;
- Replying to your queries, troubleshooting problems, detecting and protecting against error, fraud or other criminal activity;
- Contacting you to give you commercial and marketing information about events or promotions or additional services and products offered by Nilit, including in other locations which may be of interest to you;
- Soliciting feedback in connection with your use of the services and the products purchased;
- Tracking use of Nilit facilities and services to enable us to optimize them;
- Compliance and audit purposes, such as meeting our reporting obligations in our various jurisdictions, and for crime prevention and prosecution in so far as it relates to our staff, customers, facilities etc.;
- If necessary, we will use Personal Data to enforce our terms, policies and legal agreements, to comply with court orders and warrants and assist law enforcement agencies as required by law, to collect debts, to prevent fraud, infringements, identity thefts and any other service misuse, and to take any action in any legal dispute and proceeding;
- For security purposes and to identify and authenticate your access to parts of the facilities;
- We may collect Personal Data of our clients’ personnel, which will be used for the purposes set out above;
- To detect and prevent damage to Nilit, its employees and third parties.
We may transfer Personal Data to:
Members of our Group: This includes any member of our group, which means our subsidiaries - whether wholly or partially owned by Nilit, in the EU, in Israel, in the US and elsewhere.
Third Parties. We transfer Personal Data to third parties in a variety of circumstances. We endeavor to ensure that these third parties use your information only to the extent necessary to perform their functions, and to have a contract in place with them to govern their processing on our behalf. These third parties may include business partners, suppliers, affiliates, agents and/or sub-contractors for the performance of any contract we enter into with you. They may assist us in providing the products we offer, processing transactions, fulfilling requests for information, receiving and sending communications, analyzing data, providing IT and other support services or in other tasks, from time to time. These third parties may also include analytics and search engine providers that assist us in the improvement and optimization of our website and our marketing.
In addition, we may disclose your Personal Data to third parties: if some or all of our companies or assets are acquired by a third party including by way of a merger, share acquisition, asset purchase or any similar transaction, in which case Personal Data may be one of the transferred assets. Likewise, we may transfer Personal Data to third parties if we are under a duty to disclose or share your Personal Data in order to comply with any legal or audit or compliance obligation, in the course of any legal or regulatory proceeding or investigation, or in order to enforce or apply our terms and other agreements with you or with a third party; or to assert or protect the rights, property, or safety of Nilit, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction and to prevent cybercrime.
For avoidance of doubt, Nilit may transfer and disclose Non-Personal Data to third parties at its own discretion.
- SHARING DATA WITH THIRD PARTIES
We may keep Personal Data in servers which will be owned or controlled by Nilit in our various sites, or processed by third parties on behalf of Nilit, by reputable cloud-service providers. Including in any and all Nilit group locations, such as USA, Israel, UK, EU, Brazil and many more.
- WHERE DO WE STORE YOUR DATA?
- INTERNATIONAL DATA TRANSFERS
We may transfer your Personal Data outside of the EEA, in order to:
- To Israel. Nilit headquarters are based in Israel. Israel is considered by the European Commission to offer an adequate level of protection for the personal information of EU Member State residents; we may transfer data to other countries with an adequacy ruling; and
- To the United States of America and additional non-EU locations. Transfer to the US and elsewhere is done subject to the Privacy Shield, or subject to Standard Contractual Clauses, or some other mechanism valid under GDPR; and
- Within / to the EU.
- Store or backup the information;
- Enable us to provide you with the services and products and fulfill our contract with you;
- Fulfill any legal, audit, ethical or compliance obligations which require us to make that transfer;
- Facilitate the operation of our group businesses, where it is in our legitimate interests and we have concluded these are not overridden by your rights;
- Serve our customers across multiple jurisdictions;
- Operate parent company, subsidiaries and affiliates in an efficient and optimal manner;
- Detect and prevent damage to Nilit, its employees and third parties.
Nilit will retain Personal Data it processes only for as long as required in our view, to provide the services and as necessary to comply with our legal and other obligations, to resolve disputes and to enforce agreements. We will also retain Personal Data to meet any audit, compliance and business best-practices.
- DATA RETENTION
When you access or use our Website(s) Nilit may use industry standard technologies such as cookies, pixels and similar technologies, which store certain information on your computer or browsing device and which will allow us to identify the computer or device and in some cases to identify them with the user, and to enable automatic activation of certain features, and make your Website experience more convenient and effortless. We use different types of cookies: we use functionality cookies which are used to recognize you when you return to our Site. This enables us to personalize content to your preferences, including for example, your choice of language or region.
Different cookies are kept for different periods. Session cookies are used to keep track of your activities online in a given browsing session; these cookies generally expire when the browser is closed but may be retained for a period on your device. Permanent cookies remain in operation even when you have closed the browser; they are used to remember your language preferences.
Most browsers will allow you to erase cookies from your computer’s hard drive, block acceptance of cookies, or receive a warning before a cookie is stored. However, if you block or erase cookies your online experience on our website(s) will be limited.
How to disable cookies: the effect of disabling cookies depends on which cookies you disable but, in general, the Website and some services delivered through it may not operate properly, may not recognize your device, may not remember your preferences and so on, if cookies are disabled or removed. However, allowing or disabling cookies is your choice and in your control. If you want to disable cookies on our Website, you need to change your browser settings to reject cookies. How you can do this will depend on the browser you use. Further details on how to disable cookies can be found here:
Our Websites may, from time to time, contain links to external sites. We are not responsible for the operation, privacy policies and practices or the content of such sites.
- WEBSITE DATA COLLECTION AND COOKIES
We take great care in implementing, enforcing and maintaining the security of the Personal Data we process. Nilit implements, enforces and maintains security measures, technologies and policies to prevent the unauthorized or accidental access to or destruction, loss, modification, use or disclosure of Personal Data. We likewise take steps to monitor compliance of such policies on an ongoing basis. Where we deem it necessary in light of the nature of the data in question and the risks to data subjects, we may encrypt data. Likewise, we take industry standard steps to ensure our websites and application are safe.
Note however, that no data security measures are perfect or impenetrable, and we cannot guarantee that unauthorized access, leaks, viruses and other data security breaches will never occur.
Nilit shall act in accordance with its policies and with applicable law to promptly notify the relevant authorities and data subjects in the event that any Personal Data processed by Nilit is lost, stolen, or where there has been any unauthorized access to it, all in accordance with applicable law and on the instructions of qualified authority. Nilit shall promptly take reasonable remedial measures.
- SECURITY AND STORAGE OF INFORMATION
Data subjects with respect to whose data GDPR applies, have rights under GDPR and local laws, including, in different circumstances, rights to: data portability, access data, rectify data, object to processing, restrict processing and erase data. It is clarified for the removal of doubt, that where Personal Data is provided by a customer being the data subject's employer, such data subject rights will have to be effected through that customer. In addition, data subject rights cannot be exercised in a manner inconsistent with the rights of Nilit employees and staff, with Nilit proprietary rights, and third party rights. As such, job references, reviews, internal notes and assessments, documents and notes including proprietary information or forms of intellectual property, cannot be accessed or erased or rectified. In addition, these rights may not be exercisable where they relate to data that is not in a structured form, for example emails, or where other exemptions apply. If processing occurs based on consent, data subjects may have a right to withdraw their consent.
If, for any reason, a data subject wishes to exercise these rights and modify, delete or retrieve their Personal Data, they may be able to do so by contacting Nilit (email@example.com). Note that Nilit may have to undertake a process to identify a data subject exercising their rights. Nilit may keep details of such rights exercised for its own compliance and audit requirements. Please note that Personal Data may be either deleted or retained in an aggregated manner without being linked to any identifiers or Personal Data, depending on technical commercial capability. Such information may continue to be used by Nilit.
Data subjects in the EU have the right to lodge a complaint, with a data protection supervisory authority in the place of their habitual residence. If the supervisory authority fails to deal with a complaint you may have the right to an effective judicial remedy.
- DATA SUBJECT RIGHTS
If you are a California resident, California Civil Code Section 1798.83 permits you to request in writing a list of the categories of personally identifiable information relating to third parties to which we have disclosed certain categories of personally identifiable information during the preceding year, for the third parties’ direct marketing purposes. To make such a request, please contact us at: firstname.lastname@example.org.
- YOUR CALIFORNIA PRIVACY RIGHTS
Minors. We do not knowingly collect or solicit information or data from children under the age of 16 or knowingly allow children under the age of 16 to register for Nilit services. If you are under 16, do not register or attempt to register for any of the Nilit services or send any information about yourself to us. If we learn that we have collected or have been sent Personal Data on or from a child under the age of 16, we will delete that Personal Data as soon as reasonably practicable without any liability to Nilit. If you believe that we might have collected or been sent information on or from a minor under the age of 16, please contact us at: email@example.com, as soon as possible.
Nilit contact details: Nilit Ltd., Maurizio Levi Rd., Migdal Haemek, Israel
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